HAMILTON DISTRICT CHRISTIAN HIGH
OFFICE COORDINATOR

Hamilton District Christian High’s mission is to cultivate character through learning for a life of service to God. HDCH’s vision is to see all HDCH students become a faithful presence in the communities that they serve.

HDCH is posting for an Office Coordinator to support the school in accomplishing that mission and vision. This position is full-time beginning summer 2022. The successful candidate will have at least 3 years of school office experience, or experience in a similar environment. Our preferred candidate will have a data management skill set combined with an interest in youth education in a faith-based setting. Experience with volunteer boards and /or charitable sector experience, as well as knowledge of Ministry of Education compliance, would be considered assets. 

We are looking for a person of active Christian faith to join our team. 

Duties and Responsibilities

This person will work both individually and with a team to provide generous hospitality and execute exceptional administrative support for our Christian high school, with a goal of helping accomplish the mission and vision of our school. 

Responsibilities include: 

• Administrative support for the Principal
• Administrative support for the Board of Directors
• Ensuring the accurate keeping of data and smooth running of various databases, particularly our Student Information System,  including movement of data between databases
• Managing the implementation of complex administrative projects, such as coordinating stakeholder meetings, board policy updates and Ministry of Education requirements
• Maintaining consistent communications within the business team and the school and to the wider community
• Managing and monitoring  the organizational calendar, such as board meetings and professional development days
• Providing support to fellow service team members in admissions, events, finance, relationship stewardship, and other areas as needed or as assigned
• Leading the two school office administrative support staff

Qualifications and Attributes

We are looking for someone who has:

• An understanding of and commitment to Christian education, in particular HDCH’s mission and vision 
• Effective teamwork skills; ability to work in a collaborative environment
• Strong project-management skills
• Previous administrative experience at a school, preferably a high school
• Love for teenagers 
• Experience with database management, in particular with Student Information Systems, such as Edsby, edsembli and/or SchoolAdmin, and is able to connect data across multiple platforms
• Digital fluency
• Business communication skills, including both written and verbal communications, and an ability to work in a variety of styles, including administrative, report writing, and external communications
• Post-secondary education in related areas such as business administration, communications or education or equivalent experience.

Hours & Compensation

This is for a permanent full-time position. Workdays are Monday to Friday, 8:15 am to 4:30 pm, plus attendance at monthly board meetings, occasional school events, and some committee meetings in the evenings throughout the school year and occasional Saturdays. The remuneration for this position will be a salary ranging $42,693 to $69,374 depending on experience and education. Vacation allotment for this role includes two weeks at Christmas, one week at March Break and four weeks in summer. A comprehensive benefits package is included in the compensation. 

How to Apply

Application should be sent by May 26, 2022  to Duncan Todd, Principal, at dtodd@hdch.org. Each application package should include:

• Cover letter, expressing your desire to pursue this role as it relates both to your faith and your interest in working in a high school setting
• Resume
• At least three references